Reviewing Candidates and Providing Feedback

If you and a teammate are collaborating on a job requisition together or if you need a hiring manager to approve of certain candidates, you can assign a Reviewer to your Job to review candidates. They can easily approve, reject and provide feedback on each candidate sent to their Review queue.

Providing detailed feedback is an incredibly important step in the reviewing process. You have the option to select pre-written feedback as shown below, or enter your own written feedback to Recruiters & Sourcers. 

The more detailed feedback you are able to provide, both positively and negatively for each candidate, the better candidates you will see over time as Sourcers learn what to look for and what to avoid when sourcing. Ideally, providing more feedback when reviewing candidates will allow your Sourcers to provide higher quality candidates and allow you to focus on other responsibilities besides the initial reviewing process.


  • A Job with Reviewer(s) assigned

Please see Adding and Removing Reviewers in Jobs for more details on assigning Reviewers to a Job.

Approving and Rejecting Candidates

Step 1. Select the Review tab on the sidebar (1). 

Step 2. Select "Review [x] candidates" button next to the Job and/or Campaign you would like to review on the far right-hand side of the page.

Step 3. Approve, Reject, or move candidates to a more suitable campaign/job. 

Approved candidates will be processed by TopFunnel and outreach will begin. Rejected candidates will not be contacted.

Providing detailed feedback for each candidate

Step 1. Select the drop-down arrow next to the "Send" or "Reject" button and select a reason for approving or rejecting. While there are shortcuts you can use when leaving feedback, explaining your reasoning behind your decisions will help those sourcing sharpen their search criteria and provide you with more quality candidates that may require less time to review, if any at all. 

Send options include:

  • Edit messaging - This option allows you to edit the First Message in the outreach to that particular candidate.
  • Leave Feedback - This option allows you to write a plain text message. When approving a candidate, it is a great idea to leave a short explanation of what you liked about that candidate so that Sourcers can look for similar qualities in other candidates.

Reject options include: 

  • Not enough experience - The candidate does not have enough years of experience for the role.
  • Too senior - The candidate has too many years of experience for the role.
  • Current company/industry is not a good fit - The candidate's current industry and company background does not align with your company.
  • Employment gaps or job-hopping is a concern - The candidate has missing job history and frequently has less than 1 year of experience with a company.
  • Have already talked  - The candidate has already connected with you or your teammate before.
  • Leave Feedback - This option allows you to write a plain text message if you would like to provide more detail. When rejecting a candidate, it is a great idea to leave a short explanation of what you did not like about that candidate so that Sourcers can avoid similar qualities in other candidates.

You can also add additional feedback on each experience item in the candidate's profile.

Step 2. In the Profile tabunder the "Experience" section, select  ✓ or ✕ let your teammate know what you like or dislike about the candidate's experience and background. We suggest you add additional feedback under the "Leave feedback"  option regarding what you like and dislike about each candidate's experience so Sourcers are better able to tailor future candidates to your needs and wants.

All your review feedback will appear in the "Review" section of the CRM tab in the candidate's profile.

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